S-USIH ExCom Minutes 9.18.2014
S-USIH ExCom Minutes, 9.18.2014
S-USIH ExCom conference call
Dan Wickberg (President), Ray Haberski (Secretary), Kevin Schultz (Treasurer), Tim Lacy (Chair of Publications Committee), Andrew Hartman (2015 Conference Chair), Cara Burnidge (2014 Conference co-chair), Mark Edwards (2014 Conference co-chair)
2014 Conference update
- Graduate school travel funding—19 grad student, ~$1800—more than the Henry May Fund has in it.
- Membership-Conference registration: 47 registered, not sure how many memberships are generated
- Literature for the conference—badges and program
- Conference registration at the conference—lists include membership and registration at the conference table
Not going to raise registration fee for lateness of registration
- Should society invest in credit card device for phone? Yes, probably a good idea. We will have a table with wifi at the conference to check people in and pay for fees
- Coordinating with book award committee to be set with the format of the session.
- Discussion of plenaries and keynote introductions
- One book exhibit from LSS on site, one ad from Cambridge
- 200 program run, try to wait for week before conference; also need the newsletter printed off—need to run conference program by ExCom before printed
need to add room names and ads
- Senior scholar-junior scholar lunch
Treasurer Report:
- $20,168 total in account
- PayPal = $5,406
- Conference registration fees is half of what it needs to be
- LSS did pay $300 for the book exhibit
- Not sure about Palgrave McMillian
- Membership fees—have not paid for membership with the conference registration
Need to send out reminder to renew membership
- Membership system: we have trouble monitoring the membership
Membership management software that the society can buy
Wild Apricot is a membership management system
Fees based on size of org. 200 members $25/mo; 500 members $50/mo
Membership would go to the Wild Apricot site and this site would be able to send out reminders
Manage the conference registration
Money goes into our PayPal account
This service covers what we need for a price that we can afford
Would like to enter into the 30-day trial
Questions: why this particular site?
Seems the most basic and specific type of system for this society’s needs
How does membership information get saved, protected?
They take email addresses but send payment to PayPal
Web based application and can register multiple people to access the data
We are all agreed that Kevin needs to investigate this service ASAP
- Presenting budget at the business meeting at the annual conference, based on last year’s activities and incorporating new needs, and future plans
Lisa created budget for this year, including the conference, so Kevin will update it and send it Dan so he can present it to the members
10:00am, Cara needed to leave
10:00am Tim entered
Secretary’s report:
- Membership system most important issue
- Set up meeting between Dan and Marianne by phone and at the conference
- Briefed on forging a relationship with the IAT especially in regard to website maintenance
Publications—Tim
- Newsletter: Matt Linton and Bryan McCalister-Grande are the editors, have solicited requests for their reports
Need to ask about printing off the newsletter at IUPUI
Starts as digital so we can send it out to the membership and then print off 200 copies at the conference
- Book review editorships
- Survey of membership on the journal question—Andy Seal and Gregory Jones- are on this
The survey will only address the journal question.
- Graduate school guide to the study US intellectual history
Kevin: we need to create the clearinghouse for general study of US intellectual history
Dan: we need to develop a place to cultivate the next generation of officers and US intellectual historians
Dan: concluded meeting at 10:28.